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QUICKBOOKS ONLINE

Make the move to more flexibility with the cloud

Q: Are there features that only QuickBooks Desktop has?

Yes - there are few more advanced features that are only available in Desktop. You may want to stick with QuickBooks Desktop if you have complex inventory needs or require the multi-currency option for payments and purchases.

Q: Does QuickBooks Online sync with my QuickBooks Desktop version?

The QuickBooks accounting app is free with your QuickBooks Online subscription.

Q: Can I try it before I subscribe to QuickBooks Online?

No, QuickBooks Online is a completely independent version of QuickBooks, so you will be able access QuickBooks entirely online from your browser or mobile device subscription at no additional cost.

Q: How do I upgrade to QuickBooks Online if I already use Pro or Premier?

We’ve created a step-by-step process so that you can upgrade to QuickBooks Online from either Pro or Premier. Click here to learn more.

See what’s possible with enhanced insights, collaboration, and automation.

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Switching is simple

Everything you need to make sure your move from QuickBooks Desktop to QuickBooks Online is smooth and simple.

Make getting set up seamless with a free 45 minute session with a QuickBooks Online expert.

Migrate up to two years of data from your previous accounting program for free with Dataswitcher.†  You can migrate additional years for a fee.††

Move key desktop data to QuickBooks Online on your own or with help from our step-by-step guides, demos, and support team.

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Hit the ground running with free phone and chat support from our team of experts.

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Work and collaborate anytime, anywhere

Work where and how you want when you move your accounting to the cloud. Send invoices on-the-go from any device and collaborate in real time with your accountant and team.³

Work smarter, not harder

Save time and keep the big picture in focus with tools to streamline your every day.

Save time with automation

Speed up your workflow by automating everyday tasks like invoices and expenses. Use receipt capture to automatically move info from receipts to your books.

Keep transactions in sync

Your bank and credit card transactions automatically upload to QuickBooks Online when you connect your bank account.

Tailored to your business

Create tags as you work to track events, projects, locations, and anything that matters. Run custom reports based on your tags for a quick view of insights that matter most to you.

Back up your books

Your data is automatically backed up as you work and is protected by rigorous encryption standards.

QuickBooks Online vs QuickBooks Desktop

Find a plan that’s right for you

Buying for multiple companies?

Talk to one of our helpful QuickBooks experts at

1–888–829–8589

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Get a feel for how it works, risk-free

Take a free test drive

How to move your books to QuickBooks Online

Step 1

All you need to get started is a QuickBooks Online account and your data files from QuickBooks Desktop, Sage 50, Xero or Acombia.

Step 2

Your transfer should be complete in 72 hours or less once you upload your files.

Step 3

Migrate up to two years of data from your previous accounting program for free.^† Additional years can be migrated for a fee.^††

For more info, visit our help article.

Frequently asked questions

Are there features that only QuickBooks Desktop has?

Is QuickBooks Online right for me?

QuickBooks Online is suitable for most QuickBooks Desktop users. It has many unique features designed to support users who need anywhere, anytime access as well as multiple user access. However, in streamlining the feature set to make QuickBooks Online even faster and easier to use than QuickBooks Desktop, we limited some of the more advanced features.

QuickBooks Online is a great choice if you want:

With QuickBooks Online you get collaboration, automation, and better insights plus:

Access to your data anytime, anywhere from your PC, Mac, or on your mobile device with our free mobile app
Ability to send estimates and invoices on the go
Access for 5+ users users and 2 Accountants—at no extra cost⁵
Automatic updates and upgrades that don’t require any action
Free support to help with setup or to answer “how-to” questions

QuickBooks Desktop may be more suitable if you need:

Robust inventory, payroll, job costing, or custom reporting capabilities
Detailed back orders, work orders, or sales orders
Progress invoicing or ability to receive partial POs

Does QuickBooks Online sync with my QuickBooks Desktop version?

Can I try it before I subscribe to QuickBooks Online?

How do I upgrade to QuickBooks Online if I already use Pro or Premier?

Is it easy to get started?

Absolutely. It only takes a few minutes to create an account and get up and running.

If you purchase a subscription to QuickBooks Online EasyStart, Essentials, Plus, or Advanced you have the option to book a free onboarding of up to 45 minutes with an expert from our team. This is a great opportunity to ask questions and get step-by-step instructions for getting started.

Note that this offer does not apply to those who sign up for a 30 day trial and is not applicable to QuickBooks Self Employed.

In your corner when you need us

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Give us a call if you need help picking a QuickBooks product.

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Mon-Fri, 9 AM to 6:30 PM ET

Visit our support hub

Find help articles, video tutorials, and connect with other businesses in our online community.

See resources

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Manage your business books like a pro

Choose a QuickBooks Online plan that works for your business.

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Important offers, pricing details and disclaimers

*Discount applied to the monthly price for QuickBooks Online (“QBO”) as stated above, starting from the date of enrollment, followed by the then-current [monthly/annual] list price. Your account will automatically be charged on a monthly basis until you cancel. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new QBO customer and sign up for the monthly plan using the “Buy Now” option. This offer can't be combined with any other QuickBooks offers. Offer available for a limited time only. To cancel your subscription at any time go to Account & Settings in QBO and select “Cancel.” Your cancellation will become effective at the end of the monthly billing period. You will not receive a pro-rated refund; your access and subscription benefits will continue for the remainder of the billing period. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

†The migration using Dataswitcher is provided at no cost to the user and is available for a limited time only. As part of the migration the following may be transferred to your QuickBooks Online account for no additional cost: Opening balances, customers & suppliers, Chart of Accounts, invoices, transactional histories, and journal entries, up to two years.

††Any additional journal years selected past the initial two years will be subject to a cost of $70 per additional year. There is an additional cost for the migration of company information, and classes and locations. Data types that we cannot convert at this time are: Budgets, Memorized transactions, Invoice template and other templates, Sales orders, Payroll records, Projects, Attachments, Non-posting entries (estimates). All additional limitations are listed in our support article please refer to the one corresponding to the software you are migrating from to make sure you are clear on the migration process and the DataSwitcher limitations.

1. QuickBooks Online requires a computer with a supported Internet browser and an Internet connection (a high-speed connection is recommended). The QuickBooks Online mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond our control. Product registration required.

2. Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions, and fees.

3. Data access is subject to Internet or cellular provider network availability and occasional downtime due to events beyond our control.

4. You can connect up to the following for each product: 1 billable user and 2 accounting firms for QuickBooks Online EasyStart, 3 billable users and 2 accounting firms for QuickBooks Online Essentials, 5 billable users and 2 accounting firms for QuickBooks Online Plus, 25 billable users and 3 accounting firms for QuickBooks Online Advanced. Accounting firms must connect using QuickBooks Online Accountant.

5. Apps may require a third-party subscription. Third party applications available on apps.com. Subject to additional terms, conditions, and fees.

6. Support hours exclude occasional downtime due to system and server maintenance, company events, observed holidays and events beyond our control. Intuit reserves the right to change hours without notice. For hours of support and how to contact support, visit: https://quickbooks.intuit.com/learn-support/en-ca

7. Product registration required. QuickBooks Desktop hosting is only available via third-party vendors. See their websites for terms and conditions.

Terms, conditions, pricing, special features, and service and support options subject to change without notice.