Tracking Inventory for Your Online Store

by Craig Anthony

2 min read

If you have an online retail business or if you sell products through a website such as eBay, Etsy, or Amazon, you need tools to help track and manage your inventory. Several apps have been designed just for this purpose, and in many cases, you can sync these apps with your QuickBooks Online account or other versions of QuickBooks so you can keep close tabs on your sales.


Compatible with QuickBooks Online, Shopify offers e-commerce solutions to retail businesses with their own websites, helping with everything from setting up the website to processing credit card transactions. However, Shopify isn’t just for entrepreneurs with their own websites; it can also help you manage sales on Facebook, Amazon, Pinterest and a range of other sites. Additionally, Shopify tracks your inventory and shows you the information on a dashboard when you sign in. You can add new inventory manually, and if you sync a booster app like Restocked Alerts, you can receive email alerts when inventory is low.

DEAR Inventory

DEAR Inventory is a one-stop inventory solution that can work on a small or large scale. The app can track inventory levels in multiple locations, generate invoices, and create purchase orders when stock is low. It can handle multiple price levels, expiration dates and customer discounts, and it has costing and aging features that allow you to assess the profitability of individual items and track how long it takes you to sell certain items. Brick-and-mortar retailers can use DEAR Inventory, and it also offers features for manufacturers. However, if you sell products online, you will love how DEAR integrates with many e-commerce sites as well as with QuickBooks Online.


This app is especially designed for retailers who sell on more than one site or in more than one location. For example, if you have a brick-and-mortar shop and your own website but also work as an Amazon reseller and list some products on eBay, a solution like Agiliron can help. Agiliron tracks inventory for all of your sales channels, and it allows you to look at inventory levels, change pricing and create purchase orders to buy more inventory all in one location. In addition to inventory management tools, Agiliron also facilitates order fulfillment activities and helps you manage your supply chain. In addition to working with QuickBooks Online, this app also syncs with QuickBooks Desktop.

Cloud Cart Connector

You may prefer to rely on the inventory tracking tools in QuickBooks and use Cloud Cart Connector to facilitate communication between your e-commerce site and QuickBooks. This app works with QuickBooks Online, but the company makes similar programs that interact with the Pro and Enterprise versions of the software as well. If you make a sale on one of your sites, Cloud Cart Connector uploads the sale to QuickBooks; based on that information, QuickBooks can create invoices, generate new client files, reduce the amount of inventory you have on hand and update your revenue column appropriately. You can catalogue each of your sales separately, or you can instruct this program to organize all of your sales from each site under a single category. You can also set up this app so that it syncs at a certain time every day or week.

References & Resources

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