Run Meetings Efficiently With an Agenda

by Thom Tracy

1 min read

An agenda can help make meetings more efficient and more productive. Ideally, your agenda should start with the date and time of the meeting as well as a description of the meeting’s purpose; that makes it easier to file or organize old agendas.You may want to list the meeting attendees and the facilitator on the agenda. If you plan to have people facilitate specific discussions during the meeting, consider listing their names next to the appropriate items on the agenda. After the basics, your agenda should include a list of items under discussion. For example, your agendas could start with an approval of the previous meeting’s minutes followed by a list of the topics to be covered in the current meeting. For more efficient meetings, consider putting a time limit on each item on the agenda and detailing the process you plan to use for discussion. For instance, imagine you plan to discuss the launch of a new product at your meeting. You may want to earmark 10 minutes for brainstorming, 15 minutes for debate, and five minutes to hone in on the best solution. To keep everyone on the same page, you may want to distribute the agendas before the meeting. A well-written agenda should keep everyone in the loop about what to expect at the next meeting. It should also help keep the discussion on track and make sure the meeting doesn’t take too long.Structuring an agenda for company meetings helps streamline productivity and time management.

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