How to Receive Payments in QuickBooks

You got paid! Great—now you need to record the payment in QuickBooks. That's called receiving a payment. Watch this video to learn how.

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Open step-by-step instructions

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Receive a Payment

Go to the Create (+) Menu, and under Customers choose Receive Payment.

Select the customer who paid you in the Choose a customer field.

Enter the date you were paid.

Then enter the payment method.

For the Reference Number, enter the cheque number.

Undeposited Funds

When you receive payments that you’re going to deposit in a group, go to the Deposit Menu and choose the Undeposited Funds account. If you have already deposited this payment, then choose the account you deposited it to.

Click Save and New if you need to receive another payment, or Save and Close if you’re finished.

Recording Undeposited Funds

If you grouped the payment with other cheques, they appear automatically on the Bank Deposit page. To access this, go to the Create (+) Menu and under Other choose Bank Deposit.

You can check each payment that you deposited. Make sure the payment method is correct and that the reference number has the proper cheque number for each cheque payment. Click Save and Close when you’re finished.