How to Create Time Tracking Invoices in QuickBooks

You can use QuickBooks time tracking to create invoices based on billable hours. Here's how.

Open step-by-step instructions

Read step-by-step instructions

Open a Timesheet

Go to the Create (+) Menu, and under Employees choose Weekly Timesheet.

Choose Whose Time You're Tracking

If the person doing the work is a contractor, make sure to enter them into QuickBooks as a Supplier.

Choose Your Customer

Choose whose time you’re tracking by entering a customer name.

If it’s a new customer, click Save. Only the customer’s name gets saved. You can go to the customer’s page later to enter additional information.

Enter the Service

Type in whatever service item was provided for this customer.

Or, type in a new service item.

Enter the information for the new item, including a description and the price.

Choose the Account

Choose the appropriate bookkeeping account to track this item.

Enter the Time Worked

Enter the time that the employee worked for the customer.

Repeat for Each Customer

Complete a new line for each customer.

Invoice Your Customers

Create an invoice for each customer and add their timesheet information to it with the click of a button.